Shipment Clerk - trainee (open to all) [Belgium]

 

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

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All Interested Applicants / All Sources

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working immediately.

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of initial one-year contract.

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The European Logistics Support Office is located in the port of Antwerp: Noorderlaan 147.

The work schedule for this position is Full Time (38 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start working immediately.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Duties

The European Logistics Support Office is located in the port of Antwerp: Noorderlaan 147.

The incumbent is one of the coordinators for the International Through Government Bill of Lading (ITBGL) program, the primary process for moving Household Effects (HHE), Unaccompanied Baggage (UAB) and Privately Owned Vehicles (POVs).

Answers complex questions about entitlements, storage and the ITGBL process. Calculates overweight and cost construct shipments to ensure the owner reimburses the USG. Communicates effectively in writing to address customer concerns, document key decision points and resolve problems at lowest level.

Monitors progress of each move on a daily basis by running several reports regarding missing TAs, failed acts, overdue moves to evaluate the carrier’s service. Updates status of move to close out the record in the ILMS system.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum one year of experience in shipping and transportation.

JOB KNOWLEDGE: Must quickly acquire general proficiency knowing Department of State transportation entitlements and regulations in 14 FAM. General knowledge of ITGBL process, procedures, and concepts of the program. General knowledge of regulations for proper preparation of documentation for shipments of personal and official U.S. Government property and host country customs clearance regulations. Proficient knowledge of using ILMS as a transportation management tool.

Education Requirements:

Completion of secondary school required.

Evaluations:

LANGUAGE: Fluency in Dutch. Good working knowledge in English. This may be tested.

SKILLS AND ABILITIES: Must be detail oriented and have organizational skills to coordinate ITGBL shipments and utilize ILMS that gives status visibility to customers and performance metrics to senior management. Must be able to clearly articulate information to customers, vendors, and colleagues in person or by written correspondence.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  AEFM / USEFM who is a preference-eligible U.S. Veteran*

• 
  AEFM / USEFM

• 
  FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• 
  Residency and/or Work Permit

• 
  Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)

• 
  Language Scores (if available)

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

• 
  Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

• 
  Belgium
• 
  Netherlands
• 
  Luxembourg
• 
  International diplomas awarded by the European University Institute Firenze
• 
  USA

In case you have a foreign diploma of a country not on the list above, you need a professional recognition (type: level). For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly (www.equivalences.cfwb.be or www.naricvlaanderen.be).

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.

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